ATTENTION: Please READ the following Frequently Asked Registration Questions, BEFORE emailing the Registration Department
**WE REALIZE THIS SEEMS LIKE IT SHOULD GO WITHOUT SAYING, HOWEVER DUE TO THE FREQUENCY OF IT HAPPENING:
Question: We didn't know about Registration ending can it be extended?
Answer: Unfortunately no it cannot be extended and there will be no exceptions. Registration dates have been advertised on the web site, within mutliple emails and on yard signs around the township for 2 months. With close to 1,000 players playing in our league each season, all deadlines must be consistently adhered to, so we are fair to all parents and players. Our state uploads for our insurance coverages have been completed. Please do not email asking for an exception there will be no additions.
Question: I included on my registration that I wanted a specific coach (or date/location of practice) why was it not honored? Can they be moved to the team I requested?
Answer: As it states below, for Inhouse players in U5 & U6 age groups ONLY, you may include a request for a specific coach or team, however even at these age groups we CANNOT guarantee your request will be honored. Our first priority is insuring there will be fair and competitive play between teams in an age group. Teams in age groups over U6 are fielded using a draft process utilizing player rankings in the fall and in the spring team rosters remain the same with the exception of some players dropping off and new players being added. coaches requests are not permitted at U7,U8, U10 and above. Travel teams are formed based on tryout results. Not getting your coach of preference, getting on a team with a friend or your preferred day of practice - is not a valid reason for a refund. We have over 900 players per season, it is not possible to honor all requests.
Players will not be moved bc of requests not being honored. We clearly state that our primary goal is to have competitiveness in the league and that we will not take coach/team requests over the U6 age group. Our league has over 900 players and it is impossible to honor all requests - to be fair to everyone we do not accept requests and rely solely on player ranking to determine team placement.
Question: We haven't heard from our coach yet but our neighbors team already has practice dates, should I be worried?
Answer: Different Age Group Commissioners distribute rosters and information to their coaches on different time lines, dependent on the size of the age group. The General Coaches Meeting is scheduled for 5/22 - all coaches will be in contact with their parents and players after that date. If you have not heard from your coach after 5/30 - please consult the Board Member Contact Page of the web site and email your specific Age Group Commissioner. Please wait until after 5/30 to submit any inquiries about coach's, practice times, days, locations, etc. We will not have that information.
Question: I thought we could buy an in-house jersey at the local sports store?
Answer: No, we have not utilized an outside store in two years. Our inhouse jerseys are only available for purchase at the spirit wear stand at the main complex on West McMurray Road. We highly recommend that you pre-order a jersey during registration so you can insure you get a jersey and the size you want. We order based on the pre-orders and have only limited supply of extras.
Question: What age group will my child play in?
Answer: Please utilize chart below to determine what age group your child will play in this season. (Insert PA West Age Group Chart from their web site)
Question: Have you received my payment?
Answer: Payments are updated as frequently as possible. To see if your payment has been received and applied to your account - please do not email, please log into your registration account and view your balance. If your balance shows $0 - your payment has been received and applied. Please note, PayPal credit card payments do not automatically post and have to be manually added to accounts, so please allow 48 hours for these charges to appear in CMYSA accounts from the day they were processed. DO NOT UNDER ANY CIRCUMSTANCES TRY AND GIVE A PAYMENT TO A COACH. Payments must be made online or to our mailing address provided on the registration form. IF YOU ARE REGISTERING THE LAST WEEK OF REGISTRATION - YOU MUST PAY ONLINE BY CREDIT CARD, CHECKS CANNOT BE SENT BC THEY WILL NOT BE RECEIVED BY AUGUST 14th at MIDNIGHT.
Question: My child decided not to play, how do I get a refund?
Answer: There are absolutely no refunds for Travel Registrations. Once you register your player, you are comitting them to play for the season. Travel team formation is difficult and dependent upon the number of players registering in a given age group and tryout scores. When a player registers and then drops out later, it not only effects their team roster, it can effect every team roster beneath theirs. Before registering your child for a Travel program, please insure he or she is definitely playing. There will be no refunds given.
Requests for inhouse registration refunds can be made until August 14th at midnight. Once registration closes, regardless of the reason, there will be no refunds. Following the close of registration at midnight, lists are distributed to commissions and rosters are formed. If players pull out it is extremely disruptive to rosters and will not only effect their team, but possibly others in their age group. Not getting the coach, practice day, location or on a team with friends, are not valid reasons for requesting a refund. Again, absolutely no refunds will be issued after August 14th at midnight.
Question: When does the season start and end?
Answer: Opening day is Saturday, September 7th. Last day of the season is October 28th.* ** Unless we have TWO weather cancellations for the whole league this season. If TWO cancellations. If only ONE weather cancellation, there will not be a makeup.
Question: If my child played in the fall, do I have to re-register them in the spring?
Answer: YES. All players, inhouse and travel, must re-register each season and pay the registration fees.
Question: Is there a way to register offline?
Answer: No, there is no way to register offline. You must register online, provide player information, parent and emergency contact information and electronically acknowlege the liability waiver.
Question: My username and password will not work.
Answer: We have a new registration system as of the Fall 2012 season. Old usernames, emails and passwords will not work in the new system. If your player did not play in the Fall 2012 or Spring 2013 season, you must create a new parent profile as well as new player profiles. If your player did play in the Fall and you cannot remember your password, please use the "Forgot Password" link on the log in screen. Please do not create another account - this will just complicate your profile in the system and make it more difficult for you to register in the long run.
Question: When will practices and games be?
Answer: You will be contacted by a coach prior to the season beginning. Practice date, times and location are up to each individual coach. Games will begin September 7th for the fall 2013 season. Inhouse games are played on Saturdays at the complex and Travel Games are played on Sundays at designated fields by age groups. WE DO NOT HAVE PRACTICE OR GAME SCHEDULING INFORMATION – you must contact your coach or age group commissioner. Please wait until after the general meeting on August 22nd to do so - the coaches and comissioners will not have this info until after the general meeting.
Question: Can I request that my child be on a specific team or with a specific coach?
Answer: For Inhouse players in U5 & U6 ONLY, you may include a request for a specific coach or team, however we CANNOT guarantee your request will be honored. Our first priority is insuring there will be fair and competitive play between teams in an age group. Teams in age groups over U6 are fielded using a draft process utilizing player rankings – coaches requests are not permitted at above U7,U8, U10 and above. Travel teams are formed based on tryout results. Not getting your coach of preference, getting on a team with a friend or your preferred day of practice - is not a valid reason for a refund. We have over 800 players per season, it is not possible to honor all requests.
Question: What equipment does my child need to play? What is included in the registration fee?
Answer: Registration fees only include the cost of actual registration, no equipment or uniforms are included in the registration fee. Registration fees cover insurance, state organization fees for players and teams, as well as the overall costs of running our organization (please see below for a detailing of some of the organization operational fees.) Inhouse players are required to purchase a CMYSA reversible jersey - which are available to pre-purchase online during registration or in limited sizes and quanities after the season starts at the concession stand. Players also need black shorts, shin guards, soccer socks (worn over the shin guards) and soccer cleats (non metal). Some coaches also require each player to have their own ball for their age group to be used in practice.
Travel players are required to purchase travel uniforms. Please contact your coach for additional information.
Question: Why is volunteering mandatory or I have to pay a fee?
Answer: CMYSA is a 100% volunteer run organization. To this point, the majority of the areas listed in the volunteer list, field maintenance, concessions, spirit wear, pictures - have been done by a very small group of board members. With our organization growing each season, it is no longer possible or fair for this small group to continue to manage. We are asking one parent for each player in our organization to adhere to the definition of volunteer and give one hour of their time each season to the league. This is considerably less of a time committment then most other sports. If you do not wish to volunteer an hour of your time during the season, as a member of our all volunteer organization, you have the option to pay the $35 opt out fee.
TO SELECT A VOLUNTEER POSITION - PLEASE FOLLOW INSTRUCTIONS IN BOLD RED FONT IN STEP ONE OF ONLINE REGISTRATION. Only one parent must select a volunteer position in their parent profile for the $35 to be removed from the payment screen. This resets each season so you must complete this step every season. ONCE YOU REACH THE FINAL PAYMENT SCREEN AND SUBMIT REGISTRATION YOU CANNOT CHANGE YOUR VOLUNTEER POSITION OR GET YOUR $35 OPT OUT FEE REFUNDED. PLEASE BE CAREFUL ON THIS STEP.
Question: What do Volunteer Options mean exactly? Will Concession Stand be open for Travel Game?
Field Maintenance: Attending one of the field maintenance hours at the end of the season or helping with a designated task during the season – calendar link will be provided at the end of registration to anyone signing up for this position for shift selection.
Concession Stand: Means volunteering for 1 One Hour Shift to work the concession stand. A calendar link will be provided at the end of registration to anyone signing up for this position for shift selection.
Concession Committee: Help Concession Coordinator with coordination of volunteers for the concession stand, running the stand and insuring supplies. You will be contacted by the head of the Concession Committee at the end of registration.
Concession Help: Making one hot food dish to be sold in the stand on one Saturday. You will be contacted by the head of the Concession Committee at the end of registration.
Picture Help: Being at the field for one shift to help with parent picture pick up on distribution day. You will be contacted closer to picture day for shift selection if you have selected this option.
Apparel Sales: Signing up for 1 one hour shift to sell Spirit Wear. A calendar link will be provided at the end of registration to anyone signing up for this position for shift selection.
TRAVEL GAMES: The concession & spirit wear stand at the complex will not be open for travel games. Only U10 teams play home games at the complex. We have tested on mulitple occasions in the past two seasons to open the stand during games and there has been very little to no business, so it is not worth it to open the stand. If you have a Travel Only player and do not want to choose a Saturday slot to work the concession stand - there are several other options for volunteering including field maintenance, cooking or buying a hot food item for the stand and dropping it off, picture help or helping with concession coordination on the committee.
Question: If a player did not play on a Travel team in the Fall can they play on a Travel team in the Spring?
Answer: If a player did not attend tryouts last May and did not play on a Travel team in the fall, you can sign them up for Travel for the spring but they will be placed at the bottom of the list of players bc they will not have a score from tryouts. Travel tryouts are held in May each year and it is a full year commitment to a team, unless you indicate at tryouts your player is only available to play for one season. During the Spring season, IF there are open spaces on a roster, new players may be added. Open spots on the top teams in an age division are first offered to players with tryout scores. Any vacancies left on remaining teams in the age group would then be offered to players not attending tryouts that had an interest in playing in the spring. This only occurs if the rosters are not full and if due to injury or other reasons, players must give up their current slots from the Fall on a team. If there would be enough players registering for Travel that did not attend tryouts to field a full 3rd or 4th team in an age division and we have a coach, then we will add a team. All of this is very subjective and dependent on circumstances within an age group, so please understand that if you sign a player up for Travel, that did not play in the Fall and does not have a tryout score, we cannot guarantee they will definitely get a spot on a Spring Travel team. If you sign them up and pay and they do not get a spot – then we would refund the $15 difference between Inhouse and Travel registrations. When you are registering, you will see all programs your player qualifies for based on birthdate alone - just because Travel is listed among the programs, does not guarantee your player a spot on a team if you choose that option. If your players played on a Fall Travel Team, their roster spot is held through the Spring.
If you are signing a player up for travel and inhouse – you would select the "Travel" option ($105) and then register again for the "Inhouse for Travel Players" ($0). If you register and pay before Feb 9th, you would get a $25 discount so the fee would be $80 combined to play both Travel and Inhouse bc Travel players are able to play Inhouse for free. Information on Travel Tryouts will be available closer to the middle of the Spring Season and will be available on the web site and communicated through email to the league. Travel registration fees are not refundable - unless a space cannot be found on a roster for your player, so please insure you are committed to playing before registering for a Travel program.
Question: Can a player play in both the Travel and Inhouse programs?
Answer: Yes. Travel players are eligible to play in both the Travel and Inhouse Programs and may play Inhouse for free when registering for travel in the same season. Travel games are played on Sundays at designated field locations in the district for home games and in other towns for away games. Inhouse games are played on Saturdays at either the Complex or Lawrence Field - depending on age group. If you are registering a Travel player for both Travel and Inhouse, you must select both programs in the program list. Please first select their Travel Program - you will see a fee of $105. Next, select a second program titled "Inhouse for Travel Players" - you will see a fee of $0 for this option.
Question: Why does it cost so much for registration?
Answer: Please remember there is a lot more that goes into our organization then just throwing out a ball. We have fields and complexes to maintain - cut, line, fertilize, water, seasonally maintain, gravel for driveways and parking. These costs are not just for our complex but for many other fields throughout the district as well. There are also computer systems, web site, communication system, fees for each player and team to state organizations, insurance, multiple referees to pay for each game, things like port-a-potties at our complex and local schools, coach's reimbursements for background checks and licenses and more. While our organization is run completely by volunteers, it is an expensive proposition and a lot of time, organization and funding is necessary for us to continue to run our program.
PLEASE REMEMBER: BOARD MEMBERS, COMMITTEE HEADS & COACHES ARE ALL PARENTS JUST LIKE YOU THAT PAY EXACTLY THE SAME FOR THEIR CHILDREN TO PARTICIPATE IN OUR PROGRAM, HOWEVER THEY DONATE A TREMENDOUS AMOUNT OF THEIR TIME & ENERGY EVERY SEASON AND OFF SEASON TO RUN OUR ORGANIZATION. THERE ARE NO PAID POSITIONS IN OUR LEAGUE. WITHOUT PEOPLE GENEROUSLY DONATING THEIR TIME, WE DO NOT HAVE A LEAGUE. PLEASE KEEP THIS IN MIND AND INSURE WHEN SHARING OPINIONS OR ASKING QUESTIONS IT IS DONE IN A RESPECTFUL MANNER.
If you have read all of the FAQ’s and ALL communication sent to you via email by the league and still have questions please contact the following volunteers:
INHOUSE PROGRAM: Jeff Peters
TRAVEL PROGRAM: Director of Registration, Kristi Hilbert
PAYMENT QUESTIONS: Barb Adams